Property Inventories in Oxon, Bucks, Beds and Herts from Kirkdale Inventories 

 

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About the inventory

 

Summary: There are 4 documents associated with tenancy of a property

1. The Inventory

An inventory comprehensively documents a property and its contents, noting the condition of all items. It includes:

  • structural items, such as doors and windows.

  • decor.

  • fittings, such as bath and shower, kitchen cabinets.

  • furniture, if applicable.

It also describes and states the condition of the garden and of any outbuildings.

When agreed and signed by the tenant and the landlord or their representatives, the inventory becomes a legal document.

Our inventory report is compiled to be practical and clear. It is comprehensive and easy to understand.

 

2. The Check-in

At the time that the tenant moves in ('checks-in'), we can if you wish, go through the inventory report with them, noting and revising any discrepancies in either content or condition of the items listed.  Some agents prefer to do this themselves, or simply give the inventory to the tenant to check for themselves.  If Kirkdale makes the check-in, we take meter  readings and ensure that the Check-In Report is agreed and signed by the tenant or their representatives. If, as a result of the check-in, the inventory needs to be amended, we will issue an updated copy of the inventory with a new version number. 

 

3. The Check-out

The Check-Out Report is carried out at the end of a tenancy when the condition and contents of the property are noted together with respect to the Check-in Report. Again, as with check-ins, letting agents have varying procedural preferences. Some like to do the check-outs themselves, some prefer it to be done with the tenants present, while others give the tenants the option to be present or not. If Kirkdale makes the check-out, we compile a Check-out Report listing the changes and provide an updated copy of our previous inventory, if appropriate.

It is important to check-out the property as soon as the tenant vacates, so that there can be no dispute about any damage having occurred subsequently.

The Check-out report is the basis for most claims made by landlords. A claim is usually viewed more favourably by a Court of Law if the report on which it is based has been compiled by an disinterested third party such as an independent inventory clerk.

 
4. A periodic (often 6 monthly) inspection report.

We provide interim reports for letting agents by arrangement, either on a short-term basis for holiday or sickness cover, or on a longer-term basis.

 

A Kirkdale inventory will typically include:

  • Version number and date (for accurate record keeping)
  • A standard format for each room
  • Pages for check-in and check-out procedure
  • A set of instructions for the tenant about what to do in case of emergency and what to do at time of check-out
  • The condition of each item is always stated and for clarity, where there is a problem such as damage, this is italicised and highlighted.

If you are in our geographical area (North Bucks and Oxfordshire) and would like to see an example of one of our inventories, email us mailto:sales@inventoryclerk.org.uk?subject=Sample inventory please...  In this case, please say where you are based. The sample inventory will be in Adobe format. (To avoid piracy.)

If you are pleased with our work and would like to engage Kirkdale, we tailor our provision to your requirements, incorporating those of our services and inventory features that will help your business to grow.

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Home page     Who we are    Why use us   The inventory    Competitive rates     Contact us   Links    Tenants Deposit scheme

 

Energy Performance Certificates (EPC)    Our Domestic Energy Assessors (DEAs)